# Free event brief | Sourcing Force Events

Source: https://events.sourcing-force.com/en/event-brief/

Prepare your event brief: objectives, existing suppliers and services to delegate, then request a BME quote.

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Your idea · Your next shared occasion

# Prepare your event brief for free.

Describe your event, keep your choices and specify only the services to delegate.

Start my brief↗

Your starting pointYour summaryRefineNext stepsFrameworkFAQ

01 · Guidance for your project

## Three ways to start with your choices.

A new project, a venue chosen or a quote to build on: choose your starting point. Describe useful details in the brief; no attachment is requested.

Corporate retreat

### An event to imagine

Two-day residential retreat for 80 people near Lyon. Bring teams together with a group workshop. Flexible timing; venue and budget undecided.Write my brief ↗

Team day

### A venue already chosen

Team day for 40 people, with venue chosen and equipment available. Keep this venue; source catering only and define procurement tracking. Budget undecided.Write my brief ↗

Company evening event

### Existing details to build on

Company evening event for 120 people. A venue quote is available; include its services, exclusions and validity in the brief. Compare catering and entertainment services only.Write my brief ↗

02 · Guidance for your project

## An initial summary to keep and review.

The next step presents a clear brief summary and, where needed, up to three focused questions per round. At most two rounds are offered before commercial follow-up. If your project is clear, no further questions are asked. Unknown information can remain undecided.

### Your brief at a glance

- Unknown information can remain undecided.

- Existing suppliers and quotes remain starting points.

- A copy of the brief is emailed without an attachment.

- Request a quote through HubSpot after reviewing your brief.

03 · Guidance for your project

## Add details at your own pace.

Answer questions in one text area. “Update my brief” sends your details to our team and emails you the updated version. You can return to the start to correct your description.

### Already decided

Venue, suppliers, covered services and approvals already obtained.

### Still open

Questions about format, participants, dates, budget or constraints.

### To delegate

Services and procurement tracking where you would like support.

04 · Guidance for your project

## Prepare professional follow-up.

Your email allows you to receive a copy of the brief in the message body without an attachment. To request a human BME quote, the HubSpot form asks for your contact details, including telephone.

Review your answers before submitting; the calendar is offered after form confirmation.

05 · Guidance for your project

## Your brief prepares the project without placing an order.

Prepare your brief in the shared popup, then request a quote through HubSpot after reviewing it. The AI asks up to three useful questions, or none if your project is clear. A copy of your brief is emailed to you. The brief is neither a quote, a booking, a purchase request nor an order. BME must receive the official purchase order for the relevant purchase request before confirmation.

Sourcing Force complements the ERP/S2P environment. The brief journey creates no purchase requests or orders; procurement, commissions, invoicing and payments remain within the applicable Sourcing Force/BME arrangement.

Events prepares your event requirements and services to delegate. Sourcing Force’s industry presentation explains procurement with BME as a single supplier; this brief activates no transactional connection.

Understand event procurement in Sourcing Force ↗

Human support

## BME supports your event.

BME provides the human service: sourcing, organisation and coordination within the delegated scope. BME acts as a single supplier while keeping your existing suppliers and selected services.

Sourcing Force is procurement software that complements your ERP or S2P. The event service and the software have distinct roles in your procurement process.

A brief creates neither a purchase request nor an order. BME must receive the official purchase order to confirm the relevant services.

Questions to consider

## Prepare around your choices.

Can I start without a final budget or date?+

Yes. State “to be defined” and known constraints. The brief requires no amount, exact date or confirmed participant count.

Can I keep my venue, quote and suppliers?+

Yes. Include existing choices and services still to delegate. You can limit requirements to procurement management and tracking. This brief starts no new sourcing for services already arranged.

How do I receive my brief and request a quote?+

After entering your email, you receive your brief in the message body. Requesting a quote is a separate step: complete and approve the HubSpot form.

How do I update my brief?+

Return to the start to correct your description or add details at the next step. The update button sends the revised brief to our team and emails you a copy.

Your team’s next shared occasion

## Start from where you are.

Your objectives, existing choices and questions still open.

Start my brief↗