Residential retreat
Plan several work and meeting sessions, with accommodation and meals defined in the programme.
Meet · Share · Move forward
A corporate retreat to move forward together.
One day or several shared sessions: keep your choices and define the services to arrange.
01 · Guidance for your project
The right format for your time together.
Start with what you want to share: a direction, collaborative work or team building. Define the duration and setting around that purpose.
Day meeting
Bring teams together for work sessions, breaks and a meal in a schedule suited to one day.
Teams & leadership
Specify participants, confidentiality requirements and conditions that support working together.
02 · Guidance for your project
Your existing choices. The services still to prepare.
A venue already chosen, a regular caterer or a quote under review: specify what is arranged and the scope you want to delegate. Services can be prepared separately.
Venue & accommodation
Meeting room, break areas, any bedrooms, reception and participant access.
Catering & meetings
Breaks, meals, dinner and group time according to your programme’s pace and constraints.
Technical services & activities
Sound, projection, connectivity, workshops or team building: specify what is useful without adding services by default.
03 · Guidance for your project
A distinctive venue suited to your needs.
A city hotel, country estate or international destination: explore settings according to travel, duration and participant numbers.
Specify workspaces, accessibility, confidentiality, equipment and accommodation requirements. A prestigious venue must also suit your programme. Availability and capacities must be checked for each project.
04 · Guidance for your project
A budget built around the scope.
Participants, destination, season, duration, nights, meals, technical services, activities and group transport: list the costs to consider and separate existing choices from options to explore.
Your budget can remain to be defined. This brief calculates no prices and checks no availability. Amounts, taxes, inclusions, exclusions and conditions must be detailed in quotes for your project.
05 · Guidance for your project
A schedule tailored to your purpose.
Example sequence to adapt: welcome and conversations, work session, break and meal, then a review or group activity. This is neither a client programme nor a booked service.
Define
Purpose, participants, dates or flexibility, existing choices and open questions.
Compare & decide
Service scope, proposals, conditions and approvals within your procurement process.
Prepare the event day
Programme, responsibilities, contacts and practical information to confirm.
06 · Guidance for your project
A clear scope, service by service.
Keep track of what has been chosen, what needs clarification and the next decisions. Define the scope and responsibilities of support around your requirements.
| Service | Starting point | Next decision |
|---|---|---|
| Meeting room | Venue already chosen | Scope to confirm |
| Catering | Requirements to clarify | Meals and breaks to describe |
| Group activity | Option to explore | Purpose and format to choose |
Human support
BME supports your event.
BME provides the human service: sourcing, organisation and coordination within the delegated scope. BME acts as a single supplier while keeping your existing suppliers and selected services.
Sourcing Force is procurement software that complements your ERP or S2P. The event service and the software have distinct roles in your procurement process.
A brief creates neither a purchase request nor an order. BME must receive the official purchase order to confirm the relevant services.
Read the interview transcript
Thank you for having us. I am Jérémy Ferrer, director of BME Consulting. Our aim is to help clients improve procurement productivity by simplifying management of their tail spend. In other words, we help clients avoid creating new supplier accounts where there is no potential for recurring purchases or strategic importance to their business.
The aim of the day is to share experiences with exhibitors, discuss good practice and changes in procurement, and meet as many buyers as possible from businesses in the Lyon area and, I hope, further afield in France.
BME event references
Projects entrusted to us. In our clients’ words.
Explore venues and services entrusted to BME for corporate events. Each reference describes an individual project.
Boralex
A residential retreat in an unusual setting
La Tour d’Oncin · Plaine de l’Ain
Services entrusted to BME
- Venue
- Accommodation
- Catering
- Meeting rooms
« An unusual venue, in line with our values, found and contracted within a few days. »
Mayoly Spindler
Meeting spaces and an overnight stay
La Guitoune
Services entrusted to BME
- Private meeting rooms
- Accommodation
- Breaks and breakfast
« Everything was planned, from the rooms to breakfast: all we had to do was run the sessions. »
Guidance for your project
Prepare your decisions with practical guides.
Compare options using concrete criteria and downloadable checklists.
Questions to consider
Prepare around your choices.
Can I keep a venue or supplier already chosen?
Yes. Specify your existing choices and the services still to delegate. Start with your venue, regular suppliers or a quote already received.
Can I prepare only catering or another service?
Yes. Specify the service and the details already settled. You do not need to start the whole organisation again.
What if my dates or budget are undecided?
Keep unknown details in your description. Specify the purpose, participants or known constraints without inventing dates or amounts.
How do I use an existing quote or brief?
Choose that starting point and include the useful details in your description.
Does the brief confirm a service?
The brief prepares your project. Request a quote through the HubSpot form after reviewing it. A brief is neither a quote, a purchase request nor an order. Within Sourcing Force, confirmation requires BME to receive the official purchase order for the relevant purchase request.
Your team’s next shared occasion
Start from where you are.
Your objectives, existing choices and questions still open.
Plan my corporate retreat