Planning tool
Your event planning brief
Gather your objectives, participants, existing choices and services to delegate. Start with what you know; leave open questions to clarify.
Prepare my briefImagine · Prepare · Decide
A starting point for your next event.
From your first idea to supplier decisions, find the right starting point for your event. Explore planning tools and practical guidance at your own pace.
Your meetings, your support
Guidance to plan your event
Explore practical guides, then specify the services you wish to delegate.
BME provides the human service. Sourcing Force is procurement software that complements your ERP or S2P.
01 · Planning tools
The right place to start.
Have an idea to structure or cost categories to clarify? Choose the tool that helps you move forward. Both pages are available without an account.
Planning tool
Your event budget framework
Identify cost categories, inclusions and assumptions before comparing proposals. An indicative AI estimate can complement your plan when the service is enabled.
Explore cost categories02 · Guide
Decisions, step by step.
The corporate retreat checklist helps you prepare known information, existing choices and questions still open.
Online guide
Your corporate retreat checklist
Five steps to prepare objectives, the venue, budget, suppliers and programme. Read the guide online, without an account.
Explore the checklist
Practical advice
Event budget: prepare a complete quote.
Check inclusions, overlooked costs and existing services in your event budget. Request a quote for the services still needed.
Read the article
Practical advice
Meeting room hire: prepare your venue choice.
Compare layouts, access, capacity, equipment and quote inclusions before hiring a meeting room or conference venue for your team.
Read the article
Practical advice
Compare supplier quotes for your corporate retreat.
Compare event planning services on scope, quantities, inclusions, taxes and conditions. Keep existing choices and request a quote for the services still needed.
Read the article
Practical advice
Keep your trusted event suppliers.
Keep your event suppliers and existing quotes. Define the services to entrust, responsibilities and approvals before requesting a coordination quote.
Read the article
Practical advice
Prepare your event supplier deposit schedule.
Clarify deadlines, documents and approvals for event supplier deposits. Define services to entrust and request a quote for their coordination.
Read the article
Practical advice
Corporate catering: prepare your quote.
Prepare your corporate catering brief: meals, headcounts, menus, equipment and inclusions. Keep existing suppliers and request only the services you need.
Read the article
Practical advice
Event planning checklist: set your milestones.
Build an event planning timeline with milestones, dependencies and approvals. Keep existing choices and request a coordination quote for remaining services.
Read the article
Practical advice
Turn your event objective into a useful brief.
Clarify objectives, programme and constraints in your event brief. Keep existing choices and request a quote for the corporate retreat services you need.
Read the article
Practical advice
Post-event report: define your MICE tracking.
Define your post-event report: amounts, service statuses and required documents. Identify sources and request a quote for the MICE tracking you want to entrust.
Read the article
Practical advice
Prepare the tracking of your event invoices.
Prepare event invoice tracking: documents, references and owners. Request a quote for support with the administration of entrusted event services.
Read the article
Practical advice
Prepare your multi-site conference coordination.
Prepare groups, journeys and technical requirements for a multi-site or hybrid conference. Request a quote for the services that need coordination.
Read the article
Practical advice
Prepare your venue booking before the other services.
Prepare a conference venue booking before finalising catering or transport. Check conditions, approvals and dependencies, then request a quote by service.
Read the article03 · Event formats
Guidance for each occasion.
The format sets the pace. Explore services, venue choices and points to consider for your retreat, team building or corporate evening.
Event guidance
Bring your team together
Residential retreat or day meeting: clarify the format, venue, services and programme.
Explore corporate retreatsEvent guidance
Build a shared experience
Team objectives, activities, accessibility and pace: plan team building around your participants.
Explore team buildingEvent guidance
Share a special occasion
Occasion, welcome, catering and production: prepare the essential choices for your corporate evening.
Explore corporate evenings04 · Methods
Choices that are easier to review.
A clear scope helps you compare services and track decisions. These pages explain event sourcing, procurement and spending reporting.
Methods & reporting
Compare event suppliers
Define your needs, retain your existing supplier panel and set comparison criteria for venues and services.
Understand event sourcingMethods & reporting
Understand the procurement process
Explore BME’s role as a single supplier and the decisions you retain for each part of your event.
Explore MICE procurementMethods & reporting
Read an event spending report
Discover MICE reporting dimensions and a demonstration report with clearly identified fictional data.
Explore event reporting05 · Prepare your brief
Turn your ideas into a project.
Start with a budget to define, a venue already selected or an existing quote. Record what is settled and only the services still to clarify; you do not need to start the whole event again.
Clarify your needs
Objectives, participants, format, dates and destination: record known details and open questions.
Keep your choices
Retain selected suppliers, services and proposals, and check their inclusions.
Prepare the next step
Identify the services to delegate and gather your information in the event brief.
Find your starting point
Useful guidance, when you need it.
Which tool should I start with?
The event brief helps you gather project information. The budget page covers cost categories and assumptions to document. You can also start with guidance for your event format.
Do I need an account to read these pages?
You do not need an account to read the guidance or access the event brief. The resource directory links to the pages presented, without registration.
Does the budget tool estimate event costs?
The simulator can provide an indicative AI estimate when the service is enabled. It uses unverified pricing assumptions and is not a final quote. If the service is unavailable, you can keep your plan and request a quote.
Can we keep our existing suppliers or quotes?
Yes. Retain your existing choices and specify the services still to delegate. Preparing a brief does not accept a quote or create a purchase request or order; confirmation follows the process applicable to each service.
Your next event
Start with guidance. Build your project.
Gather your objectives, existing choices and services to clarify in an event brief.
Plan my event