Organisers
Preserve each event’s objectives, existing choices and participant constraints.
Your events · Across your organisation
A MICE programme built around your organisation.
Bring your event organisers, purchasing team and finance team together. Plan your meetings and events (MICE), keep existing suppliers and choose which services to entrust to BME.
01 · Guidance for your project
One programme, several needs to connect.
Different sites, teams and formats can involve different organisers. Bring together objectives, existing choices and services to delegate to prepare a shared programme view.
BME acts as a single supplier in procurement. Venue, catering, technical services and activities remain identified by service; partial support and regular suppliers are part of your starting point.
Procurement
Define supplier scope, approvals and conditions for the MICE arrangement.
Finance
Specify cost centres, expected documents, deadlines and shared indicators.
02 · Guidance for your project
Clear roles for each service.
Decide who defines the needs, compares quotes and approves each service. Keep a separate purchase request or client order for each actual supplier. You can confirm the venue before choosing the catering.
Sourcing Force calculates the commission when a purchase request is created. It sends the BME quote to the client so the client can issue an official purchase order. BME must receive that order for the relevant request before confirming the service. Sourcing Force then issues the supplier orders. Sending an Events brief or clicking a button does not place an order. This initial journey (brief) creates no purchase request or order.
Agree on scope, roles, support, cancellation terms and deposits in the contract. Advance funding depends on the agreed capacity and terms. A consolidated invoice is not guaranteed.
03 · Guidance for your project
Connect the people involved in your programme.
Agree on the team, roles and contacts for each part of your programme. Confirm working languages, availability and support before proceeding. No named team or local presence is promised here.
Once services are confirmed, BME tracks delivery, invoices and payments under the agreed arrangement. Keep your approval rules. Decide how organisers, purchasing and finance teams will share updates.
Your organisation
Identify organisers, procurement decision makers, finance contacts and access owners.
BME / Sourcing Force
Agree on contacts and service tracking within the arrangement applicable to the client.
Suppliers
Document services, conditions and coordination points for each service.
04 · Guidance for your project
Start with a shared scope, then expand.
Use the steps below to plan with your teams. Agree on the stages and review points that suit your organisation. These steps do not promise a fixed timeline or describe a rollout already completed for a client.
Define the programme
Identify events, entities and sites, suppliers already chosen and approval processes.
Checkpoint: shared scope and responsibilities.Test an initial scope
Agree on one event or selected services, expected documents and useful indicators before applying them more widely.
Checkpoint: pilot review and approved adjustments.Expand after approval
Explore expansion to chosen entities or formats with the teams, subject to confirmed conditions, capacity and access.
Checkpoint: agreed expansion scope and tracking arrangements.
05 · Guidance for your project
A MICE programme within your procurement environment.
Events helps you define event needs. Sourcing Force works alongside your enterprise resource planning (ERP) or source-to-pay (S2P) tools. First, identify the entities, cost centres, approval steps, reference data and access rights you need.
Automatic transfer is a future option. It requires a configured Sourcing Force client identifier and checked data flows within the authorised arrangement. The existing manual process remains separate from this brief. Check the business interfaces during the project. General integration documents do not prove that a connection is active for your organisation.
Agree on access, confidentiality, retention and sharing with the people responsible. Describe your needs without attaching confidential files. This page does not confirm private storage, a live connector, certification or data residency.
06 · Guidance for your project
Shared indicators with separate statuses.
Track each event, entity, site, cost centre and period. Identify the currency and actual supplier for each service. Keep estimated, selected, committed and documented actual budgets separate. Track payments separately too.
Do not combine currencies without a documented conversion policy. Show missing documents and the scope covered by each report. Agree on a method to measure quality and satisfaction. Updates depend on the process and available documents; real-time reporting is not promised.
An overview for management, followed by service details.
Explore the reporting example and PDF| Scope | Service status | Next decision |
|---|---|---|
| Venue · Retreat | Official purchase order received | Track service delivery and documents |
| Catering · Retreat | Official purchase order awaited | Confirm the relevant purchase request |
| Technical services · Conference | Quote selected | Approve the choice and purchase order process |
07 · Guidance for your project
Companies that have entrusted us with event services.
Companies entrust their event services to us.
- APTAR France
- Boralex
- Mayoly Santé
- SPIE Nucléaire
Human support
BME supports your event.
BME provides the human service: sourcing, organisation and coordination within the delegated scope. BME acts as a single supplier while keeping your existing suppliers and selected services.
Sourcing Force is procurement software that complements your ERP or S2P. The event service and the software have distinct roles in your procurement process.
A brief creates neither a purchase request nor an order. BME must receive the official purchase order to confirm the relevant services.
BME event references
Projects entrusted to us. In our clients’ words.
Explore venues and services entrusted to BME for corporate events. Each reference describes an individual project.
Boralex
A residential retreat in an unusual setting
La Tour d’Oncin · Plaine de l’Ain
Services entrusted to BME
- Venue
- Accommodation
- Catering
- Meeting rooms
« An unusual venue, in line with our values, found and contracted within a few days. »
Guidance for your project
Prepare your decisions with practical guides.
Compare options using concrete criteria and downloadable checklists.
Questions to consider
Prepare around your choices.
What should we prepare to define a corporate MICE programme?
Describe the teams or entities, event types, intended rhythm, existing suppliers and services to delegate. Specify responsibilities, approvals and desired indicators. Budget and some dates can remain open; omit confidential details from the brief.
How can we start gradually rather than delegate the entire programme?
Choose a first event or a set of services to scope. Define responsibilities, comparison criteria, approvals and review points. Extend the arrangement based on that scope and agreed conditions. Capacity and identical conditions across sites are not assumed.
Can we prepare an annual programme without a single event date?
Yes. Describe the intended frequency, formats, entities or sites and unknown information. Define the programme before setting the first event date; this form requires neither a date nor an event count.
Can we keep suppliers and delegate only selected services?
Yes. Specify regular suppliers, venues or quotes chosen, responsibilities your teams retain and services to delegate. Define scope from these existing arrangements.
Does one supplier mean one order for the entire programme?
BME is the single supplier facing the client. Each actual supplier still needs a separate purchase request or client order. Each service keeps its own status. BME must receive the official purchase order for the relevant request before confirming the service. A consolidated invoice is not assumed.
Are a dedicated team and identical conditions guaranteed everywhere?
Define contacts, responsibilities, languages, countries, support capacity and service conditions for your programme. This page promises no local presence, named team, availability or unconfirmed deadline.
Does Events replace our ERP or automatically connect procurement?
Events prepares MICE requirements. Coordination with your ERP/S2P belongs to Sourcing Force and requires checking applicable access, identifiers and data flows.
How do we prepare the discussion and protect information?
The button opens the shared brief followed by the quote request form. Include no confidential document or detail. Define confidentiality, access and retention before transmitting real documents.
Your team’s next shared occasion
Start from where you are.
Your objectives, existing choices and questions still open.
Prepare my MICE programme